Constitution Amendments 2011

Overbrook Community Association

Background on Constitutional Amendments to be Presented at the November 2011 AGM

Over the last few years, the Community Council of Overbrook has evolved and grown, necessitating a review of our Constitution to bring it into line with our goals as a community organization.

A small committee was formed, including the President, Sheila Perry, to put together a proposal of amendments to the Constitution to better prepare the group to move forward in the coming year. The aim was to amend the Constitution in a way that would allow for a future-conscious document which is as unrestrictive as possible while keeping the goals and objectives of the organization in place. The result is a proposal that addresses at least three significant issues.

  1. The name of the organization: The recommended name change from the Community Council of Overbrook to the Overbrook Community Association is two-fold.
  1. There has been confusion as to the name’s meaning and the mandate of the group as a
    result. The term “Council” can easily be construed in a closed manner, suggesting an elected body rather than an association of community-conscious neighbours. The term Association better reflects the aims and aspirations of the group.
  2. Moving toward the goal of incorporation, the term “Association” better reflects the purpose and objects of the group. Furthermore, it helps separate the group from the Overbrook Community Centre, which can easily be confused by acronym (CCO vs. OCC).
  1. Moving towards Incorporation: The amendments to the purpose and objectives, membership requisites and duties and obligation of the Board of Directors are meant to make the transition smoother from unincorporated community group to a Not-For-Profit Corporation.
  2. Accountability and Clarity: The amendments give accountability to the directors and officers in a way that is closer to that of an incorporated body so that we might ease into the new status. It also liberates the organization from some of the more restrictive terms of the previous constitution – for example, age of majority requirements for members, quorum and election issues for meetings, committee structure and the rights and duties of the board of directors, to address a few.
    The end result, we hope, is a clearer and more concise document that is easily accessible, free from major restrictions and may act as a useful tool moving forward.
    3 November 2011

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